Alumni, Family and Friends

Alumni, family of current (or former) student-athletes as well as friends of the program - please use this page as a guide when promoting Hilbert College and our athletics program.  The Athletics Department will update this page with useful information - specifically with regards to recruiting.  All Alumni, family and friends of the athletics program most likely would be considered  "Athletic Representatives" (read below).  As such, you MUST follow the same guiding principles our coaches must follow so that Hilbert College remains in good standing with the  NCAA.  If at any point you would like to be invovled in the recruitment of student-athletes, PLEASE contact our Director of Intercollegiate Athletics PRIOR to any contact you may have with potential student-athletes.
 
Athletics Recruiting, Quick Reference Guide: This pdf document is very useful for our coaches and we feel it is just as important for our Alumni, family and friends to be aware of the 'process' as well.  
 
Below we have pulled criticial sections from the 2010-2011 NCAA Division III manual.  We are making them available for quick reference.
 
Choose the topic you would like a quick reference to:
 
 
A “representative of the institution’s athletics interests” is
 
1) an individual who is known by a member of the institution’s executive or athletic administration to: 
 
* have participated in or to be a member of an agency or organization promoting the institution’s intercollegiate athletics program;
 
*have made financial contributions to the athletics department or to an athletics booster organization of that institution;
 
*be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospects;
 
*be assisting or to have assisted in providing benefits to enrolled student-athletes or their families;
 
*have been involved otherwise in promoting the institution’s athletic program.
 
1a) Once an individual is identified as such a representative, the person retains that identity indefinitely.
 
2) Representative of athletics interests may not:
 
!! make recruiting contact with a prospect;
 
!! make special arrangements of entertainment for recruiting purposes;
 
!! provide extra benefits to a prospect, an enrolled student-athlete, or to the family of prospects or student-athletes.
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A prospective student-athlete is a student who has started classes for ninth grade or before the student-athlete begins ninth-grade, a college gives the individual, his/her relatives or friends any financial aid or other benefits which the college does not provide to students generally. 
 
An individual remains a prospective student-athlete until one of the following occurs (whichever is earlier):
 
-  the individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four year collegiate institution’s regular academic year, or
 
-  the individual participates in a regular squad practice or competition at a four year collegiate institution that occurs before the beginning of any term.
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An extra benefit is any special arrangement by a representative of the institution’s athletic interest to provide a student-athlete (or family) a benefit that is not generally available to other students (and their families).
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Click here to see a pdf chart illustrating the difference between an "official" and "unofficial" visits.
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