Swan Auditorium Inquiry Form

Please fill this form out in entirety.

To ensure best service please complete and turn in 21 days prior to an event. 


Your Mailing Address:

Please include City, State, ZIP

Besides yourself, is there a separate:



Check all that apply:

Contact Person
Billing Organization/Person

Secondary Contact Name:
Secondary Contact Phone:


Group Information  
Group Name:*
Budget Number:
Group Advisor/Department Head:*
Hilbert College Affiliated:* Yes No 
How is your organization affiliated with Hilbert?
Sponsored event?
Name of Sponsoring Organization(s):

Event Information  
Event Name:*
Event Description:*
Admission Fee:
Facilities Needed:* Swan Auditorium
West Herr Atrium (utilized for food service) 
How many days do you require use of the facility? 1   2   3   4
Event Date(s) Time(s) and Description (Please include set up and take down)
Event Date(s) Time(s) and Description (Please include set up and take down) Start
Set Up
Take Down Time Estimated Attendance
Requested Date #1*          
Requested Date #2          
Requested Date #3          
Requested Date #4          
Is this event open to the Hilbert campus community?*  Yes No 
Event Needs:

 (Please check all that apply):

Technology Needs
Technology Support During Event
Special setup instructions
Special setup for physical plant
Food Service
Reserved Parking
Tables and Chairs

Have you rented a Hilbert facility in the past? Yes No
If yes, please list dates
Please provide any other information or special requests you may have.


If requesting group is not a Department and not an authorized student group, the college will require a Facilities Use Agreement and evidence of Commercial General Liability / Special Event Liability insurance from the event sponsor. While you can request space with this Request Form, the Facility Use agreement must be signed and evidence of insurance must be submitted before the event receives final approval.


Reservation Request
Applicant Name*
Applicant Title*
Electronic Signature*